Vendor Agreement

Thank you for joining our tribe!

By completing the application, signing this agreement, and making your non-refundable payment, you are confirming your space at the Recharge Holistic Expo to be held on Saturday, November 4, 2017.

Mixin Mingle and Susan Sullivan (dba Howl at the Moon Gems) accept no responsibility for vendor cancellations due to inclement weather, natural disasters, alien invasions, zombee apocallypses or other acts of the Universe.

Once confirmed, Vendor agrees to assist with the event’s promotion and advertising efforts by informing customers they will be participating as a vendor.

Table spaces are large enough for a single 6ft table with two chairs and a bit of space on each side. You CAN NOT add shelves or displays in front of your table in the guest walk ways. Spaces with slat wall can use the shelving and hooks to display items as well. All spaces will be pre-assigned by Susan Sullivan prior to the event and can only be swapped or modified with approval. The three 8' x 8' spaces will be marked.

You can arrive for setup as early as 8:30 am on event day. Setup should be completed and all walkways cleared by 9:45 am. The event opens to the public at 10 am. If you arrive after the event opens to the public, you may forfeit your right to participate.

Vendors are expected to present a professional display, ensure there is a representative at their booth, and are encouraged to greet and engage guests to the event. Please do not bring young children who require supervision to the event.

Vendors agree not to burn or diffuse odors and agree to err on the side of caution when it comes to sampling products on visitor's skin since it may cause adverse allergic/medical reactions. Food sampling by vendors is only allowed if permitted by the McHenry County Department of Health (there is no cooking onsite).

Vendor agrees to be photographed during the event. These photos are the property of Susan Sullivan and will be used by her for advertising and promotional purposes for future expos.

Mixin Mingle has electricity and Wi-Fi available. Vendors selling retail products to customers agree to report sales taxes to the IL Dept of Revenue.

Vendor agrees to start tearing down, cleaning their area, and loading their vehicle when the event ends at 4pm, and be completed within one hour. Place all trash and debris in the receptacles. Large boxes and items that do not fit in the cans must be taken home by the vendor.

Waiver of Liability and Indemnification

As a consideration for being granted access as a Vendor, you agree to abide by all applicable federal, state or local laws and that Mixin Mingle, Inc. and Susan Sullivan (dba Howl at the Moon Gems) shall not be held responsible or liable to you for personal injury or damages or loss of property for any reason. The undersigned hereby voluntarily assumes all risk of personal injury, property loss or damage, and/or other damages to the undersigned resulting from or in any way associated with the undersigned.

Further, the undersigned, hereby releases Mixin Mingle Inc. and Susan Sullivan (dba Howl at the Moon Gems), their officers, agents, and employees from every claim, liability, or demand of any kind or on account of any personal injury, property loss or damage, or other damages resulting from or in any way associated with the undersigned’s entry upon property of Mixin Mingle and participation in activities held there. This includes, but is not limited to, liability for all damages from the active or passive negligence of Mixin Mingle and Susan Sullivan (dba Howl at the Moon Gems) or their agents.

Further, the undersigned confirms he/she has read and understands this release.

The undersigned hereby agrees to indemnify Mixin Mingle and Susan Sullivan (dba Howl at the Moon Gems), their successors and assigns, and to hold Mixin Mingle and Susan Sullivan (dba Howl at the Moon Gems) harmless in the event any claim, suit or demand of any kind or on account of any personal injury, property loss or damage, or other damages resulting from or in any way associated with the undersigned’s entry upon property of Mixin Mingle and participation in its activities. This indemnity shall include all costs, fees and reasonable expenses incurred by Mixin Mingle their respective successors and assigns, as a result of participation in, or defense of, any claim, suit or demand.

This agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties as to the subject matter hereof, and superceded all prior and contemporaneous agreements, representations, and understandings of the parties. The Agreement may be altered, amended, or modified in whole or in part at any time only by writing signed by all the parties hereto. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Illinois.

The undersigned states that he/she has read and understands the terms and conditions of this Agreement and Waiver of Liability, agrees to be bound by such terms and conditions, and acknowledges that he/she has received a copy of this Agreement and Waiver of Liability.

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